1. Introduction
Mayfield Accountants Ltd ("we", "us", "our") is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR).
2. Data We Collect
We may collect and process the following personal data:
- Full name, address, email, and phone number
- Financial and tax information
- Employment and business details
- Identification documents (e.g., passport, driving licence)
- Communication records
3. How We Use Your Data
We use your personal data to:
- Provide accountancy and tax services
- Fulfil contractual obligations
- Comply with legal and regulatory requirements
- Communicate with you regarding services and updates
- Improve our services and customer experience
4. Legal Basis for Processing
We process your data under the following legal bases:
- Contractual necessity
- Legal obligation
- Legitimate interests
- Consent (where applicable)
5. Sharing Your Data
We may share your data with:
- HMRC and other regulatory bodies
- Software providers (e.g., accounting platforms)
- Legal and professional advisors
- Third-party service providers (e.g., IT support)
We ensure all third parties comply with data protection laws and only process data as instructed.
6. Data Retention
We retain personal data only as long as necessary:
- For the duration of our business relationship
- To comply with legal obligations (e.g., 6 years for financial records)
7. Your Rights
You have the right to:
- Access your data
- Rectify inaccurate data
- Erase your data (subject to legal exceptions)
- Restrict or object to processing
- Data portability
- Withdraw consent (where applicable)
- Lodge a complaint with the ICO
8. Data Security
We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.
9. Contact Us
For questions or to exercise your rights, contact:
Data Protection Officer
Mayfield Accountants Ltd
Unit 5, Highgate Business Centre,
Highgate Road, Birmingham, B12 8EA
Email: info@mayfieldaccountants.com
Phone: 0121 772 6745